Peatix Privacy Policy

Peatix Inc. respects the importance of Personal Information. In order to ensure the thorough protection of Personal Information, Peatix Inc.("Peatix") will abide by laws pertaining to the protection of Personal Information and has established the Privacy Policy that follows.

1. Management of Personal Information

This Privacy Policy will be enforced when using Peatix. Personal Information will be properly managed according to the Privacy Policy, under the responsibility of the manager of the service. Peatix will take steps to prevent the unauthorized access, loss, destruction, unauthorized editing or leaking of Personal Information and in the event of any of the above occurring will take proper corrective measures.

2. Retention of Personal Information and other Data

The gathering of Personal Information will be done reasonably and only for the extent required, Members can decide the extent of Personal Information that they choose to provide.

If the Member does not choose to provide their Personal Information or does not accept the use of Personal Information for new Peatix services or features, there is a possibility that the Member will not be able to use services or features that require Personal Information.
Peatix will gather Personal Information for the following purposes.

  1. Personal Information gathered when using a service provided by Peatix.
    Peatix will ask for the user's name, email address (“Account Information”) and other Personal Information as required through the account registration. In addition, Peatix will acquire Personal Information such as address, phone number, company name, title, or any other Personal Information required by event Organizers (“Attendee Information Required by Organizers”) through the form created by event Organizer as needed. Because Peatix utilizes third party services to process the purchase and use of paid services or to send payouts for contents sold, Personal Information will need to be registered according to the policies of each respective payment or payout service. Also when using accounts provided by third party services to login to Peatix, the Privacy Policy of the respective Third Parties will be active.
  2. Personal Information gathered when contacting Peatix.
    When contacting Peatix, Peatix will ask for Personal Information to contact the Member including name, email address, and phone number.
  3. Personal Information gathered when Peatix publishes promotional campaigns.
    When entering for campaign, Peatix will ask for the name and email address necessary to make entry.
  4. Personal Information when subscribing for notification emails provided by Peatix.
    When subscribing for notification emails, Peatix will ask for email address necessary to send emails.

3. Usage of Personal Information

As a general rule, Peatix will use Members' Personal Information for the following six purposes (excluding Attendee Information Required by Organizers). When using Members’ Personal Information for purposes other than below, Peatix will announce in this page or in our service.

  1. To provide services safely and securely.
  2. For internal reference materials that will be utilized in enhancing the quality of services.
  3. To enhance services provided to Members.
  4. To inform users of special services or new reference materials.
  5. To contact users as required.
  6. To conduct surveys on usages patterns or usage environments.

Peatix will not use the Attendee Information Required by Organizers for our business except for the publishing and sharing under conditions specified in “4. Disclosure and Sharing of Personal Information” below.

4. Disclosure and Sharing of Personal Information

  1. Peatix will not disclose user’s Personal Information including Account Information and Attendee Information Required by Organizers to a third party except for the following cases:
    1. User consent has been obtained.
    2. Disclosure or sharing is required under law.
    3. Disclosure or sharing is required to protect against harm to the rights, property, or safety of users, in cases where obtaining user consent if difficult.
    4. Disclosure or sharing is especially necessary for improving public health or promoting the sound growth of children, in cases where obtaining user consent is difficult.
    5. Disclosure or sharing is required to cooperate with the public affairs of national or local governments, and when obtaining customer consent is likely to hinder the administration of public affairs.
  2. Peatix may, for any one of the purposes below, provide Personal Information including Account Information and Attendee Information Required by Organizers to event Organizers or to the third parties who signed joint development contract or any other agreement with Peatix which specifies the collaboration on our services (“Third Party Business Partners In Collaboration”)*, and jointly use such information with the event organizers or Third Party Business Partners In Collaboration. In joint usage, Peatix and, event Organizers or Third Party Business Partners In Collaboration will be responsible for the management of Personal Information provided
    1. Organizer to manage attendees for their event.
    2. Organizers to contact users who plan to attend or have attended their event.
    3. Peatix and the Third Party Business Partners In Collaboration to provide Peatix service safely and securely.
    4. Peatix and the Third Party Business Partners In Collaboration to enhance services provided to Members.
    5. Peatix and the Third Party Business Partners In Collaboration to provide special or new services.

*There is no such third party as of now.

5. Cookies related to advertisements and notification emails

  1. Peatix utilizes cookie technology to enable data-based optimization of advertisements and notification emails. Cookies do not include any information that identify individual users. Usage of data acquired through cookies on the Site will be limited to providing and improving the Service, and conducting certain marketing activities, and will not be used for any other purpose.

Cookies are individually set by each browser. Opt-outs must be executed across any and all individual browsers and/or device concurrently accessing the site. Upon opt-outs, a newly generated cookie notifying the procedure will be placed on the browser; if this new cookie is deleted, the opt-out procedure must be repeated.

6. Direct Emails

For those users who have agreed to the Terms of Services Peatix will send information that Peatix believes is of value to the users' registered email address. It is also possible to opt out of Direct Emails.

7. Disclosure, correction or deletion of Personal Information

Peatix shall sincerely and promptly respond to requests for disclose, correction, or deletion of personal information from a user in question.
Contact Peatix

8. Security

In order to ensure privacy and security a Member's Personal Information is protected with a password. When the Member's information is transmitted, Peatix uses SSL (Secure Socket Layer) and encrypts information that has been inputted in order to prevent its loss. However, generally speaking data transmissions over the Internet can not be guaranteed to be 100% secure. Peatix does take measures to protect the user's Personal Information, but can not guarantee that all information provided by Peatix is absolutely secure.

9. Liability

Peatix bears no liability if a third party gains access to Personal Information for reasons other than those specified under “4. Disclosure and Sharing of Personal Information” in the following circumstances.

  1. If the Peatix user has used features or services provided by Peatix to reveal or share Personal Information with a third party.
  2. If the identity of a Peatix user has been ascertained based on information that the user has inputted into Peatix.
  3. When content containing Personal Information has been uploaded to the site.
  4. If the event Organizer or the third party business partner is applicable to a business operator handling personal information and violates any regulations in the handling of personal information.
  5. In addition to the one prescribed by the preceding paragraph, if the third party who acquired Personal Information as specified under “4. Disclosure and Sharing of Personal Information” publishes or leaks its owned users’ Personal Information by its intention or fault.

10. Updates to the Privacy Policy

Peatix may update the Privacy Policy at any time. If there are any important updates we will post notifications on the Peatix website.

11. Other topics

Everything stated in this Privacy Policy is valid for interactions between Peatix and users of Peatix and is invalid for third party pages and content linked from within Peatix. If there are any questions or comments regarding the contents of this Privacy Policy please contact Peatix.

Updated October 14, 2021 Peatix Inc.